DECEMBER BRIDAL SHOW- VENDOR APPLICATION

Join us for an unforgettable day of inspiration, connection, and opportunity at our December Bridal Show! This exclusive event will bring together engaged couples, wedding parties, and top-tier wedding professionals under one roof, creating the perfect space for networking and showcasing your business.

We are currently seeking a variety of talented wedding professionals, including (but not limited to):

• Wedding Planners & Coordinators

• Photographers & Videographers

• Florists

• Bakeries & Cake Vendors

• Bridal Boutiques & Formalwear

• Hair & Makeup Artists

• Caterers & Bar Services

• DJs, Live Bands & Entertainment

• Decor & Rental Companies

• Travel Agents & Honeymoon Specialists

• Invitation & Stationery Designers

• Officiants

• Specialty Vendors (photo booths, favors, custom gifts, etc.)

  
  

By completing this vendor application, you’ll secure the chance to:

• Display your products and services to couples actively planning their big day.

• Build valuable relationships with potential clients and fellow vendors.

• Gain exposure through our event marketing and promotional materials.

  
  

Spaces are limited and curated to provide a balanced variety of services for our attendees, so early application is encouraged.

We can’t wait to connect you with the couples who are ready to make their dream weddings a reality!

TERMS & CONDITIONS

PARKING & DECOR

Due West Hideaways will provide adequate staff for parking attendants. The Venue Manager will be onsite during the Access Period. Client is responsible for any damages to Due West Hideaways and property that may have been caused by the Client on the day of the Event.

ONLY 1 VEHICLE PER VENDOR!!!!

Golf Carts are to be driven solely by Due West Hideaways staff.  If damage has occurred from unauthorized use, sitting, standing and or traveling around our property you, the client is responsible for the repair or replacement of items damaged on golf cart(s).

All decorations must be removed without leaving damages directly following the departure of the last guest unless special arrangements have been made between the Client and the Event Venue.

Due West Hideaways is a non-smoking facility for this event. 

Lead List:  You must agree not to sell or share the list. Contact our office the Monday after the event for your list to be emailed to you. 

Food & Beverage Samples:  All Samples must be served in a plastic cup. 

Signage:  The exhibitor is responsible for signage in their booth. It is very Important that your booth is branded so that couples remember who you are. 

Internet:    If needed we recommend you to use your phone as a hotspot as there will not be internet access available at this location

Booth Location:  You will be taken to your booth location when you arrive. Only ONE business listed on your registration form may be represented in your booth. 

Networking  Before the show begins we encourage you to walk around and network with the other vendors at the show

Insurance:  Exhibitors are responsible for any damage they cause to their own property, property of other exhibitors and/or Leeric Lodge & Resort property.  Please Provide a copy of your COI with us identified as secondary insured on your COI for the date of the event.  Sunday, June 1, 2025 if you need event insurance, please contact our office prior to the event for assistance. 

Music/Entertainment: Clients and Client vendors must adhere to the following rules:

• All equipment must have felt/rubber bottoms or be placed on a carpet or other protective material.

• Equipment that gets hot during use must be mounted on appropriate fireproof materials.

• All equipment must be installed and removed during the Access Period.

• Due West Hideaways reserves the right to end Music/Entertainment for not following these rules.

At no time should any items be removed from any one of the venues, nor shall objects, furniture, or any furnishing be moved from any room without prior approval from the event manager / owner. No bedrooms or glamp tents to be utilized outside or in another room.  All furnishings must remain in their current set locations. You may rent our glamping suites please remember our estate is an adult overnight accommodations only. No child under the age of 18 is allowed to stay overnight on property. 

INDEMNIFICATION

Client shall not hold harmless, any legal liability to Due West Hideaways, its owner, its management company, its DBA's and its owners, officers, subcontracted staff, vendors and employees from and against all demands, suits, judgments, settlements, claims, damages to persons and/ or property, fines, liens, losses and other liabilities, including reasonable attorneys’ fees arising out of or in any way related to the Event or overnight accommodations, including claims for loss or damage to any property, or for death or injury to any individual.

If Client files a suit, Client agrees to pay all reasonable costs, attorney’s fees and expenses that shall be made or incurred by Due West Hideaways while enforcing this agreement and policies. Client agrees to pay all reasonable costs, attorney’s fees and expenses that shall be incurred or made by the Client, who may bring a claim in which Due West Hideaways is found to be of no fault, or not guilty, and/or of wrong doing.

This contract shall survive the termination of this Agreement. Client hereby releases Due West Hideaways from any and all liability or responsibility to Client or anyone claiming through or under Client by way of subrogation or otherwise for any loss or damage to equipment or property of Client, Client’s guests or vendors covered by any insurance then in force.

RESPONSIBILITY AND SECURITY

Due West Hideaways does not accept any responsibility for damage to or loss of any articles of property at Due West Hideaways prior to, during or after the event or overnight accommodations. The client agrees to be responsible for any damage done to Due West Hideaways by the Client, the guests, employees, or other agents/vendors.

Further, Due West Hideaways shall not be liable for any loss, damage or injury of any kind or character to any person or property caused by or arising from an act or omission of the Clients, the guests, employees, or other agents/vendors from any accident or casualty occasioned by the failure of the Clients to maintain the premises in a safe condition or arising from any other cause. The Client, as a material part of the consideration of this agreement, hereby waives on its behalf all claims and demands against Due West Hideaways for any such loss, damage, or injury of the Client, and hereby agrees to indemnify and hold Due West Hideaways free and harmless from all liability of any such loss, damage, or injury, and all costs and expenses arising there from, including but not limited to attorney fees. 

SOCIAL MEDIA POLICY

The Client and photographers, videographers, drone vendors, may share blog post links, Instagram posts, and Facebook albums through use of the share functions and dissemination of direct links or in any other fashion to promote The DECEMBER BRIDAL SHOW.  Leeric Lodge and Resort WILL PROVIDE social media for online promotions for your use. Your participation is imperative in assisting in the event social media posting and recognition in the bridal community.  We ask that you share a post once a week on your social media platforms. Should we find that you are not promoting the Event, you may not be asked to return the following year.

GENERAL EVENT INFORMATION

Vendor Set-Up and Booth Spaces:

Set-up will begin at 8:00 am CST and you will need to be set up no later than 10:00 am CST. Do not arrive after 11am you will not have time to set up if you have lots of items - guests will be here waiting and will see you not set up. Most guests begin lining up by 10:30am.  

We do have a service elevator available that accesses the main and grand reception floors of our Lodge as well as a golf cart shuttle. Both are only to be operated by Staff Members of Leeric Lodge. If you are in need of either of these accommodations, please note this on the selection so we can have a scheduled arrival time. You must pre-register for these services as we cannot guarantee that either will be available at your time of arrival if you do not let us know. These are free services for vendors, and we will do our best to accommodate everyone who elects to have these services. 

No early break downs will be allowed. You may only start breaking down once the event has ended at 3:00 pm, if you decide to begin breaking down earlier than 3:00pm CT  we will be forced to not invite you not to return for the following year's event. 

We will have outdoor and indoor spaces available. Please note that this is a RAIN OR SHINE event, there will be no cancellations and NO REFUNDS of any kind. 

CANCELATION & REFUNDS

There are no refunds for any retainers, deposits or payments. Client is responsible for payment in full if the Event is canceled for any reason. Please note that this is a RAIN OR SHINE event, there will be no cancellations and NO REFUNDS of any kind. 

The spaces we will have available are as follows: 

• 9x5 Indoor Booth Space (No electricity)  - Limited Electrical Spots

*If you have a food truck or trailer service of any kind, please note that below in the description of your services and the size of the space you will need for your equipment. We will do our best to accommodate you, but we cannot guarantee we will have spots available depending on the size of your rig. You will need to have your own source of power as we will not have this available. You MUST have all of the required permits, licensing, and insurance and be completely in compliance with Tennessee laws. Please send all of this information over to leericlodge@gmail.com with the name of your company in the subject line. Applications without this information submitted will not be considered.  A QUIET GENERATOR IS REQUIRED!

No alcohol may be sold at this event. 

TABLES / CHAIRS / TENTS

No tables, tents, chairs will be provided for booths, They must be rented or you will need to supply your own.  You may rent tables, tents, chairs prior toNovember 13, 2025You are responsible for providing all equipment you need for your booth. Leeric Lodge will not have anything available to vendors on the day of and will not be responsible for providing any equipment or materials needed by vendors. If you have selected a booth with electricity, you MUST bring your own extension cords AND surge protectors, but all cords must be secured and out of the way to mitigate any tripping hazards. Leeric Lodge and Resort will not provide these items but BOTH are required!

Vendor Information:

To make this event profitable for all vendors, we try to limit the amount of like vendors, but we cannot guarantee you will be the only vendor of your kind. 

All MUST bring with you a copy of your vendors Liability insurance (or updated copy), and that we are named additionally on the Liability Certificate of Insurance as: Due West Properties, LLC,  Leeric Lodge and Resort on Center Hill Lake 8250 Silver View Lane, Silver Point, TN 38582.  

You may have items available for purchase by attendees at this event, but you must include the items described within this application. Any items not approved for sale at this event will be prohibited and you will be asked by the Event Directors, Staff, and/or the Property Owners to put these items away. If you are asked multiple times and you still fail to comply, you will be asked to leave, and no refund will be issued. This is to ensure that there isn't redundancy for attendees and that this event is profitable for all vendors. Only one business per booth. 

*NO CHILDREN UNDER THE AGE ARE OF 12 TO BE AT A BOOTH.  Minors under the age of 18 are required to stay at your booth at all times unless accompanied by an adult. AT NO TIME IS A CHILD TO BE WANDERING THE GROUNDS, IN OR AROUND THE POOL OR THE GLAMPING SUITES. 

Giveaway Requirement:

In order to participate in this event, you must contribute a tangible gift to our giveaway we will be hosting. This item can be of any value (there is no minimum) but must be completely free to the client and may not be used as a coupon or as an incentive to use your services. If you are electing to giveaway a gift certificate for your services, the gift certificate amount MUST cover the full cost of a service you provide. (For example, you may not issue a 15% off coupon for your photography services, but if you have a $100 photoshoot package, you may provide a $100 gift certificate for this package.) This is to ensure that all winning participants walk away with an item that they can use and to ensure participant interest in all booths and vendors. (Examples: it can be a gift basket filled with items a bride would use for a date night with her fiance from dollar tree or one filled with goodies for spa day, or slippers and foot lotion.) Just know your name and business will be represented with the gift/giveaway. 

By paying & signing your full name in the checkout form, the client certifies that he/she is legally able to enter into this agreement and that he/she has read, understands, and agrees to the terms and conditions outlined in this document.