This agreement is entered into as of receiving payment between the payer and Due West Properties, L.L.C. and Leeric Lodge and Resort (hereafter referred to as “Due West Hideaways”) at 8250 Silver View Lane, Silver Point, TN. The parties hereto, intending to be legally bound, and in consideration of the mutual covenants hereinafter agree to the terms outlined in this Event Venue Rental Agreement (“Agreement”). Actual physical address to Leeric Lodge is 8400 Silver View Ln, Silver Point, TN 38582
Due West Hideaways is available for a wide variety of social or business functions. Our policies assure proper maintenance so that all Clients and guests will be able to use and enjoy the property. We require strict adherence to these terms and conditions.
NOW, THEREFORE
There are no refunds for any retainers, deposits or payments. Client is responsible for payment in full if the Event is canceled for any reason
PAYMENTS & GUEST COUNT
All payments due herein shall be made using, bank transfer or credit card and a 6% processing fee will be added to your final invoice. Personal checks shall be made payable to “Due West Properties, L.L.C.” at 8250 Silver View Lane, Silver Point, TN 38582.
All ATTENDEE Tickets are being RSVP’s through Eventbrite - https://TennesseBridalShow2026.eventbrite.com
One-two weeks prior to the event you will be emailed a follow-up email with additional information pertaining to set-up and the amount of tickets reserved.
ONLY 1 VEHICLE PER VENDOR
Golf Carts are to be driven solely by Due West Hideaways staff. If damage has occurred from unauthorized use, sitting, standing and or traveling around our property you, the client is responsible for the repair or replacement of items damaged on golf cart(s).
Any other decorations, electrical configurations, signage or construction must be pre-approved by Due West Hideaways. Decorations may not be hung from light fixtures. All decorations must be removed without leaving damages directly following the departure of the last guest unless special arrangements have been made between the Client and the Event Venue.
Nails and staples are not permitted at any location.
Due West Hideaways is a non-smoking facility for this event.
Lead List: You must agree not to sell or share the list. Contact our office the Monday after the event for your list to be emailed to you.
Food & Beverage Samples: All Samples must be served in a plastic cup.
Signage: The exhibitor is responsible for signage in their booth. It is very Important that your booth is branded so that couples remember who you are.
Internet: If needed we recommend you to use your phone as a hotspot as there will not be internet access available at this location
Booth Location: You will be taken/shown to your booth location when you arrive. Only ONE business listed on your registration form may be represented in your booth.
Networking Before the show begins we encourage you to walk around and network with the other vendors at the show
Insurance: Exhibitors are responsible for any damage they cause to their own property, property of other exhibitors and/or Leeric Lodge & Resort property. Please Provide a copy of your COI with us identified as secondary insured on your COI for the date of the event. Sunday, June 1, 2025 if you need event insurance, please contact our office prior to the event for assistance.
Music/Entertainment: Clients and Client vendors must adhere to the following rules:
All equipment must have felt/rubber bottoms or be placed on a carpet or other protective material.
Equipment that gets hot during use must be mounted on appropriate fireproof materials.
All equipment must be installed and removed during the Access Period.
Due West Hideaways reserves the right to end Music/Entertainment for not following these rules.
INDEMNIFICATION
Client shall not hold harmless, any legal liability to Due West Hideaways, its owner, its management company, its DBA's and its owners, officers, subcontracted staff, vendors and employees from and against all demands, suits, judgments, settlements, claims, damages to persons and/ or property, fines, liens, losses and other liabilities, including reasonable attorneys’ fees arising out of or in any way related to the Event or overnight accommodations, including claims for loss or damage to any property, or for death or injury to any individual.
If Client files a suit, Client agrees to pay all reasonable costs, attorney’s fees and expenses that shall be made or incurred by Due West Hideaways while enforcing this agreement and policies. Client agrees to pay all reasonable costs, attorney’s fees and expenses that shall be incurred or made by the Client, who may bring a claim in which Due West Hideaways is found to be of no fault, or not guilty, and/or of wrong doing.
This contract shall survive the termination of this Agreement. Client hereby releases Due West Hideaways from any and all liability or responsibility to Client or anyone claiming through or under Client by way of subrogation or otherwise for any loss or damage to equipment or property of Client, Client’s guests or vendors covered by any insurance then in force.
RESPONSIBILITY AND SECURITY
Due West Hideaways does not accept any responsibility for damage to or loss of any articles of property at Due West Hideaways prior to, during or after the event or overnight accommodations. The client agrees to be responsible for any damage done to Due West Hideaways by the Client, the guests, employees, or other agents/vendors.
Further, Due West Hideaways shall not be liable for any loss, damage or injury of any kind or character to any person or property caused by or arising from an act or omission of the Clients, the guests, employees, or other agents/vendors from any accident or casualty occasioned by the failure of the Clients to maintain the premises in a safe condition or arising from any other cause. The Client, as a material part of the consideration of this agreement, hereby waives on its behalf all claims and demands against Due West Hideaways for any such loss, damage, or injury of the Client, and hereby agrees to indemnify and hold Due West Hideaways free and harmless from all liability of any such loss, damage, or injury, and all costs and expenses arising there from, including but not limited to attorney fees.
SOCIAL MEDIA POLICY
The Client and photographers, videographers, drone vendors, may share blog post links, Instagram posts, and Facebook albums through use of the share functions and dissemination of direct links or in any other fashion to promote The MIDDLE TENNESSEE BRIDAL SHOW & MARKET. Leeric Lodge and Resort WILL PROVIDE social media for online promotions for your use. Your participation is imperative in assisting in the event social media posting and recognition in the bridal community. We ask that you share a post once a week on your social media platforms. Should we find that you are not promoting the Event, you may not be asked to return the following year.
GENERAL EVENT INFORMATION
Vendor Set-Up and Booth Spaces:
Set-up will begin at 8:00 am CST and you will need to be set up no later than 10:30 am CST. Do not arrive after 11am you will not have time to set up if you have lots of items - guests will be here waiting and will see you not set up. Most guests begin lining up by 10:30am.
No early break downs will be allowed. You may only start breaking down once the event has ended at 3:00 pm, if you decide to begin breaking down earlier than 3:00pm CT we will be forced to not invite you not to return for the following year's event.
SPONSORSHIPS
As a sponsor, you’ll receive:
Social Media Story FeatureWe’ll spotlight your business in our Instagram/Facebook stories and tag you so couples can easily connect.
“Made Possible By” Sponsor Listing on Our WebsiteYour business will be featured on our bridal show website as an official sponsor.
Full-Page Feature in Our Bridal GuideYou’ll receive a full-page spotlight in the guide every attendee gets access to.
DJ Announcements During the Event (4 Times!)The DJ will share your business name and a quick shoutout throughout the day so guests hear about you no matter where they are in the venue.
Booth Fee IncludedYour vendor booth is included with your sponsorship—no extra cost.
Top Placement on the Bridal PassportYour business name will be listed at the top of the attendee passport, giving you extra visibility all day long.
Priority Booth LocationYou’ll receive priority placement for maximum foot traffic and the best opportunity to connect with couples.
The space we will have available are as follows:
Outdoor Space No Electricity or any hook-ups will be provided, if you would like to you may bring a quiet running generator for power supply YOU MUST notify us PRIOR to bringing your generator.
ALL BOOTHS ARE OUTDOORS THIS YEAR with the option of being under the big tent or bringing your own tent.
*If you have a food truck or trailer service of any kind, please note that below in the description of your services and the size of the space you will need for your equipment. We will do our best to accommodate you, but we cannot guarantee we will have spots available depending on the size of your rig. You will need to have your own source of power as we will not have this available. You MUST have all of the required permits, licensing, and insurance and be completely in compliance with Tennessee laws. Please send all of this information over to leericlodge@gmail.com with the name of your company in the subject line. Applications without this information submitted will not be considered. A QUIET GENERATOR IS REQUIRED!
No alcohol may be sold at this event.
TABLES / CHAIRS / TENTS
No tables and chairs will be provided for booths, They must be rented or you will need to supply your own.
Vendor Information:
To make this event profitable for all vendors, we try to limit the amount of like vendors, but we cannot guarantee you will be the only vendor of your kind.
All MUST bring with you a copy of your vendors Liability insurance (or updated copy), and that we are named additionally on the Liability Certificate of Insurance as: Due West Properties, LLC, Leeric Lodge and Resort on Center Hill Lake 8250 Silver View Lane, Silver Point, TN 38582.
You may have items available for purchase by attendees at this event, but you must include the items described within this application. Any items not approved for sale at this event will be prohibited and you will be asked by the Event Directors, Staff, and/or the Property Owners to put these items away. If you are asked multiple times and you still fail to comply, you will be asked to leave, and no refund will be issued. This is to ensure that there isn't redundancy for attendees and that this event is profitable for all vendors. Only one business per booth.
* Minors under the age of 18 are required to stay at your booth at all times unless accompanied by an adult. AT NO TIME IS A CHILD TO BE WANDERING THE GROUNDS, In the Lodge, IN OR AROUND THE POOL OR THE GLAMPING SUITES.
Giveaway Requirement:
In order to participate in this event, you must contribute a tangible gift to our giveaway we will be hosting. This item can be of any value (there is no minimum) but must be completely free to the client and may not be used as a coupon or as an incentive to use your services. If you are electing to giveaway a gift certificate for your services, the gift certificate amount MUST cover the full cost of a service you provide. (For example, you may not issue a 15% off coupon for your photography services, but if you have a $100 photoshoot package, you may provide a $100 gift certificate for this package.) This is to ensure that all winning participants walk away with an item that they can use and to ensure participant interest in all booths and vendors. (Examples: it can be a gift basket filled with items a bride would use for a date night with her fiance from dollar tree or one filled with goodies for spa day, or slippers and foot lotion.) Just know your name and business will be represented with the gift/giveaway.
Participants will receive an event passport sheet that must be stamped by all vendors (we recommend that you have a stamp available for you to stamp the passport sheets in a timely manner or just your signature works too) in order for the participant to be entered into the drawings for the door prizes they must get stamps/signed from all vendors. which will provide you with an opportunity to talk with each individual at this event.
Participants must be present to claim their winnings. When participants receive giveaway items, the MC will announce the donor and their business that donated the prize. THE ITEMS YOU ARE GIVING AWAY MUST BE TURNED IN AT TIME OF ARRIVAL. PLEASE HAVE A DESCRIPTION OF THE ITEMS ON A 3X5 CARD ATTACHED TO THE GIFT TO IDENTIFY THE ITEM AND THE DONOR. You may enter what you will be giving away now or you may contact us May 15th with what you will be giving or contact us for any additional questions.
.png)
